Transforming Ways of Working with Atlassian

The Challenge

As organisations grow, add teams, and expand across business units, working styles often diverge. Even when using the same tools, teams can end up adopting very different approaches. This results in:

• Inconsistent workflows, naming conventions, and configurations.
• Fragmented visibility into work status, delivery progress, and dependencies.
• Difficult onboarding or internal mobility due to inconsistent processes.
• Inefficiencies caused by duplicated effort or manual processes.
• Limited ability to scale delivery or apply standard governance across teams.

Without a unified way of working, organisations struggle to align teams, maintain clarity, and deliver at scale.

The Solution

Elegance Group helps organisations align tools, processes, and practices across teams by transforming how they work using the Atlassian suite. This creates consistency, agility, and visibility across the business.

Baseline Assessment and Cleanup

• Audit the existing Atlassian environment, including projects, workflows, custom fields, screens, and permissions.
• Remove unused or redundant configurations to reduce technical debt and simplify administration.

Collaborative Design Workshops

• Facilitate workshops with representatives from across the business to understand current-state processes and identify opportunities for improvement.
• Design a unified model that standardises key workflows while allowing for necessary team-level flexibility.

Pilot and Iterative Rollout

• Launch with a pilot group or selected value streams to validate the new approach and gather feedback.
• Roll out in phases, migrating teams into the updated environment and aligning their processes and structures.

Governance, Training, and Support

• Establish clear governance around project setup, permission schemes, naming conventions, and admin rights.
• Deliver tailored training and support to ensure smooth adoption across technical and non-technical teams.
• Rationalise Atlassian licensing and remove unnecessary add-ons to reduce complexity and cost.

Agile Delivery and Tooling Optimisation

• Introduce best-practice agile configurations for boards, workflows, backlog management, and reporting.
• Implement cross-team planning tools, such as Advanced Roadmaps, to align work delivery with strategic goals.

The Value

Transforming how teams work with Atlassian delivers tangible, organisation-wide benefits:

• Consistency across teams: Standardised workflows and templates bring structure and repeatability to how work gets done.
• Improved visibility and reporting: Leadership gains clear insights into delivery status, team performance, and cross-team dependencies.
• Faster onboarding and internal mobility: New team members ramp up quickly when processes and tooling are consistent across the organisation.
• Reduced technical debt: Cleaned-up environments lower maintenance overhead and make administration easier.
• Scalability: A unified operating model supports growth without introducing tool fragmentation or delivery chaos.
• Greater agility and reliability: Teams can plan, deliver, and adapt with confidence using standard agile practices and automation.
• Licence and cost optimisation: Streamlined usage of tools and add-ons reduces unnecessary spend and simplifies future planning.
• Empowered teams: Clear structure and shared ways of working give teams autonomy without sacrificing governance.

Ready to unify how your teams work? Let’s chat about how we can build an Atlassian-powered way of working that brings clarity, consistency, and control across your organisation.